Urgent! Clerk / People Assistant (One-year contract) Job Opening In Hong Kong, Hong Kong – Now Hiring Arup
Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
The Opportunity
Clerk / People Assistant (One-year contract)
Key Responsibilities:
Administrative Support: Efficiently handles the scanning of staff letters of all RSS sites, and ensures timely delivery to the payroll team, which is crucial for accurate and prompt payroll processing.
Document Management: Manage the distribution of hard-copy staff letters to site offices and follow up closely on the return of signed documents, ensuring compliance and proper record-keeping.
Onboarding Process: Follow up on starter forms and ensure their timely return, which helps in the seamless integration of new employees in areas including medical enrollment and payroll processing etc.
Filing and Archiving: Maintain a very organized filing system by filing all staff letters and necessary documents to e-personnel files / share drive on a regular basis (for RSS and head office) and archive old staff personnel files (for RSS, head office and EAR regional teams), which is essential for efficient document retrieval and compliance with record retention policies.
Job Advertisement Review: Cross-checks RSS job advertisements on needed basis, ensuring accuracy and consistency, which supports our recruitment activities.
Keep record of hard copies of posted newspaper(s) for invoicing by project team.
Medical Enrolment and Claims: Handle medical enrolment by inputting accurate data and compiling enrollment summary to People Service Team, send welcome email to newcomer(s) on Group Medical Insurance Scheme details.
Manage the weekly submission of medical claims to the insurer.
Collect leaver(s)' medical card(s) and prepare monthly report on the returned medical card(s) from leaver(s) and internal staff movement between office & site
HR System Updates: Updates People system with address changes and other relevant information, maintaining accurate employee records for data retrieval.
Correspondance Delivery: Dispatch hardcopy of leaver’s reference letter and other staff letters during off-boarding process on regular basis or any correspondence to related parties upon request.
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive.
Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
Higher Diploma / Associate Degree or above in Human Resources / Business Management or related discipline
With relevant working experience would be preferred
Has knowledge in Employment Ordinance and other HR related regulations in Hong Kong will be an advantage
Proactive, responsible, well-organized and detail-minded
Good interpersonal skills, good team player and good time management in a fast-paced working environment
Proficiency of Microsoft Office applications, including Word, Excel and Access
Good command in both written and spoken English and Chinese
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success.
As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy.
Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.
Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
✨ Smart • Intelligent • Private • Secure
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Unlock Your Clerk People Potential: Insight & Career Growth Guide
Real-time Clerk People Jobs Trends in Hong Kong, Hong Kong (Graphical Representation)
Explore profound insights with Expertini's real-time, in-depth analysis, showcased through the graph below. This graph displays the job market trends for Clerk People in Hong Kong, Hong Kong using a bar chart to represent the number of jobs available and a trend line to illustrate the trend over time. Specifically, the graph shows 180 jobs in Hong Kong and 53 jobs in Hong Kong. This comprehensive analysis highlights market share and opportunities for professionals in Clerk People roles. These dynamic trends provide a better understanding of the job market landscape in these regions.
Great news! Arup is currently hiring and seeking a Clerk / People Assistant (One year contract) to join their team. Feel free to download the job details.
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An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Arup adheres to the cultural norms as outlined by Expertini.
The fundamental ethical values are:The average salary range for a Clerk / People Assistant (One year contract) Jobs Hong Kong varies, but the pay scale is rated "Standard" in Hong Kong. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.
Key qualifications for Clerk / People Assistant (One year contract) typically include Information And Record Clerks and a list of qualifications and expertise as mentioned in the job specification. Be sure to check the specific job listing for detailed requirements and qualifications.
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Here are some tips to help you prepare for and ace your job interview:
Before the Interview:To prepare for your Clerk / People Assistant (One year contract) interview at Arup, research the company, understand the job requirements, and practice common interview questions.
Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Arup's products or services and be prepared to discuss how you can contribute to their success.
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