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Assistant Secretary / Secretary Job Opening In Hong Kong, Hong Kong – Now Hiring Arup


Job description

Joining Arup

Arup's purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

The Opportunity

The Assistant Secretary / Secretary position at Arup in Hong Kong Office.

The role involves a broad range of secretarial and administrative duties to facilitate the team's operations.

  • Responsible for full spectrum of secretarial / administrative support to the team include all aspects of administrative work, day to day document handling, bid preparation and invoice preparation.

  • Provide secretarial support to the team leaders, team members and cover the other team secretary when required.

  • Organize and participate in meetings/talks and assist in post-meeting follow up.

  • Participate in ad-hoc projects as and when required.

  • At Arup, you belong to an extraordinary collective - in which we encourage individuality to thrive.

    Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.

    You will have the opportunity do socially useful work that has meaningto Arup, to your career, to our members and to the clients and communities we serve.

    Is this role right for you?

  • Diploma, Higher Diploma, Associate Degree, or Degree with secretarial qualifications preferred

  • At least 3.5 years of secretarial/administrative experience, ideally with project and office administration in a related industry

  • Proactive, mature, detail-oriented, and equipped with strong interpersonal, organizational, and communication skills

  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Chinese word processing

  • Strong command of English and Chinese, including spoken Putonghua

  • Immediate availability is highly preferred

  • What we offer you

    At Arup, we care about each member's success, so we can grow together.

    Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success.

    As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive - through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

    We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Amp's legacy.

    Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

    Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

    Required Skill Profession

    Secretaries And Administrative Assistants


    • Job Details

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    Unlock Your Assistant Secretary Potential: Insight & Career Growth Guide


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    Are You Looking for Assistant Secretary / Secretary Job?

    Great news! is currently hiring and seeking a Assistant Secretary / Secretary to join their team. Feel free to download the job details.

    Wait no longer! Are you also interested in exploring similar jobs? Search now: .

    The Work Culture

    An organization's rules and standards set how people should be treated in the office and how different situations should be handled. The work culture at Arup adheres to the cultural norms as outlined by Expertini.

    The fundamental ethical values are:

    1. Independence

    2. Loyalty

    3. Impartiapty

    4. Integrity

    5. Accountabipty

    6. Respect for human rights

    7. Obeying Hong Kong laws and regulations

    What Is the Average Salary Range for Assistant Secretary / Secretary Positions?

    The average salary range for a varies, but the pay scale is rated "Standard" in Hong Kong. Salary levels may vary depending on your industry, experience, and skills. It's essential to research and negotiate effectively. We advise reading the full job specification before proceeding with the application to understand the salary package.

    What Are the Key Qualifications for Assistant Secretary / Secretary?

    Key qualifications for Assistant Secretary / Secretary typically include Secretaries And Administrative Assistants and a list of qualifications and expertise as mentioned in the job specification. The generic skills are mostly outlined by the . Be sure to check the specific job listing for detailed requirements and qualifications.

    How Can I Improve My Chances of Getting Hired for Assistant Secretary / Secretary?

    To improve your chances of getting hired for Assistant Secretary / Secretary, consider enhancing your skills. Check your CV/Résumé Score with our free Tool. We have an in-built Resume Scoring tool that gives you the matching score for each job based on your CV/Résumé once it is uploaded. This can help you align your CV/Résumé according to the job requirements and enhance your skills if needed.

    Interview Tips for Assistant Secretary / Secretary Job Success

    Arup interview tips for Assistant Secretary / Secretary

    Here are some tips to help you prepare for and ace your Assistant Secretary / Secretary job interview:

    Before the Interview:

    Research: Learn about the Arup's mission, values, products, and the specific job requirements and get further information about

    Other Openings

    Practice: Prepare answers to common interview questions and rehearse using the STAR method (Situation, Task, Action, Result) to showcase your skills and experiences.

    Dress Professionally: Choose attire appropriate for the company culture.

    Prepare Questions: Show your interest by having thoughtful questions for the interviewer.

    Plan Your Commute: Allow ample time to arrive on time and avoid feeling rushed.

    During the Interview:

    Be Punctual: Arrive on time to demonstrate professionalism and respect.

    Make a Great First Impression: Greet the interviewer with a handshake, smile, and eye contact.

    Confidence and Enthusiasm: Project a positive attitude and show your genuine interest in the opportunity.

    Answer Thoughtfully: Listen carefully, take a moment to formulate clear and concise responses. Highlight relevant skills and experiences using the STAR method.

    Ask Prepared Questions: Demonstrate curiosity and engagement with the role and company.

    Follow Up: Send a thank-you email to the interviewer within 24 hours.

    Additional Tips:

    Be Yourself: Let your personality shine through while maintaining professionalism.

    Be Honest: Don't exaggerate your skills or experience.

    Be Positive: Focus on your strengths and accomplishments.

    Body Language: Maintain good posture, avoid fidgeting, and make eye contact.

    Turn Off Phone: Avoid distractions during the interview.

    Final Thought:

    To prepare for your Assistant Secretary / Secretary interview at Arup, research the company, understand the job requirements, and practice common interview questions.

    Highlight your leadership skills, achievements, and strategic thinking abilities. Be prepared to discuss your experience with HR, including your approach to meeting targets as a team player. Additionally, review the Arup's products or services and be prepared to discuss how you can contribute to their success.

    By following these tips, you can increase your chances of making a positive impression and landing the job!

    How to Set Up Job Alerts for Assistant Secretary / Secretary Positions

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