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Urgent! Assistant Manager, Workplace Management Job Opening In Hong Kong, Hong Kong – Now Hiring Sun Life

Assistant Manager, Workplace Management



Job description

Job Description

:

At Sun Life Regional Office, we care deeply about the wellbeing of our employees.

Our office is a place for ideation, social interaction, and bond building.

This role’s purpose is to ensure that we have an office environment that is enticing, safe, well-functioning and welcoming to our employees who come to the office to be productive and have fun.

Job description

  • Oversee daily operations of facilities and replenishment of office supplies, (including but not limited to air-conditioning systems, printers, DTEN, CODECO, pantry /kitchen equipment), toilets, maintenance, repairs, and renovations 
  • Perform TPRM due diligence for new vendors.

    Manage vendor relationships and contracts for facilities management-related services.

    Evaluate the after-service performance of vendors
  • Organize office check, office renovations, office move and develop and implement preventative maintenance programs, and conduct regular office check following laws and market best practices
  • Ensure compliance with health, safety, and environmental law and regulations.

    Perform regular checking of facilities, and set up guidelines.
  • Act as the Health and Safety leader for the Regional Offices .

    Coordinate with vendor for office cleaning and hygiene check, including first-aider.
  • Stock take office facilities and ensure completeness of the fixed asset register for RO and SLIMA
  • Coordinate space planning and allocation for all staff
  • Organize interior design, gardening and styling of office facilities to fit the company culture
  • Supervise contractors related to facilities management
  • Act as the Crisis Management Contact in the Regional Office to respond to emergencies and implement business continuity plans when necessary 
  • Oversee security systems and procedures
  • Operational Incident logging, root cause analysis, actions plan documentation and incident status tracking for RO and SLIMA.
  • Business expenses approval for general admin
  • Prepare administration and facilities management related communications to internal staff.
  • Preferred skills

  • Proven experience as facilities/office administrator or relevant position
  • Well-versed in office operations and facilities management best practices
  • Strong project Management skills
  • Strong sense of ownership, detail-minded and well-organized
  • Excellent verbal and written communication skills
  • Excellent organizational and vendor management skill
  • Qualifications

  • University graduate preferred, degree in Facilities/Business Management an advantage
  • 6-8 years’ experience or above in office administration field, including 3 years in supervisory level
  • Relevant Office administration experience with proven success
  • This is both a manager and worker role – one is expected to stand into all roles within the team if and when needed
  • Job Category:

    Facilities

    Posting End Date:

    29/12/2025


    Required Skill Profession

    Operations Specialties Managers



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