Job Description
Asia Tree Preservation Group | Fo Tan (<10-min walk from MTR)
Application Requirement: Hong Kong Permanent Residence or Work Visa (no sponsorship available for this position)
Help us keep Hong Kong’s urban forest healthy
If you thrive on variety, clear deadlines and a friendly, eco-minded team, read on.
What You’ll Do
You’ll support three related brands in one office (ATP, Arbortools, IASHK).
Daily work varies—this role suits someone who enjoys “wearing many hats”.
- Front desk & communication: answer calls, greet visitors, take accurate messages and follow up promptly.
- Shared inbox management: monitor shared email accounts, prioritise and route messages, follow up on missing info, and communicate clearly with clients in English/Cantonese.
- RFQ / quotation admin support: set up RFQs in Zoho CRM, create job folders using naming conventions, track deadlines, send reminders, and prepare documents for review (complex tender analysis handled by our Administration Manager).
- Document control & accuracy: ensure correct file naming, version control, and spell-check on all outgoing emails and documents.
- Logistics support: book couriers / FedEx for equipment shipments, track deliveries, keep simple records.
- Office coordination: assist with supplies and general office admin as needed.
Requirements
Must-Have
- Education: Diploma or above (any discipline).
Bachelor’s degree is a plus.
- Experience: 2–4 years full-time office administration experience in Hong Kong preferred.
- We value stability (e.g., average tenure ~2 years per role is ideal).
- Languages:
- English: strong written and spoken (daily use)
- Cantonese: fluent
- Mandarin: basic spoken (monthly use)
- Reading: able to read Traditional Chinese and Simplified Chinese
- Digital skills: confident with Outlook, Teams/WhatsApp, MS Word/Excel/PowerPoint; experience with any CRM is helpful (Zoho CRM is a bonus).
- Accuracy: strong attention to detail (must reliably distinguish “required” vs “recommended” in client instructions).
English proficiency proof
IELTS / CRE proof is preferred (e.g., IELTS 6.5 overall or CRE Use of English Level 2), OR you can demonstrate ability by passing our short accuracy test.
Benefits
What We Offer
- 5-day work week (Mon–Fri, 09:00–18:00).
No work-from-home.
- All 17 Hong Kong public holidays + 10 days annual leave to start.
- 13 month discretionary bonus
- Group medical insurance
- Healthy workspace: high-ceiling, light-filled open-plan office with a comfortable environment.
- Supportive team culture and mentoring from our Administration Manager.
Growth & Purpose
Work with a purpose that protects Hong Kong’s trees and biodiversity
Location: Fo Tan, Sha Tin District (MTR + multiple bus routes).
Convenient central NT location
Ready to grow with us?
Apply Online Today -
Shortlisted applicants will be selected for online interview followed by potential in-person interview for second-round candidates.
We care about the planet and your future—join us to make a tangible impact every day.
Learn more about our companies prior to the interview.
Requirementsself motivated, work outdoors, attention to detail, reliable, on time, team player